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STORES & PURCHASE SECTION

भंडार एवं क्रय अनुभाग

 


Stores & Purchase Division maintains the records of stores of the institute and procures materials(Equipment, consumables, R&D Services) required for R&D and Support activities of the Institute.
Purchase Section (Imports & Indigenous Sections) procures scientific apparatus & equipment, computer & peripherals, office furniture, accessories & spares, chemicals and other consumables relates to R&D and Non − R&D.
Stores Section (Transit Stores, Assets Stores, Chemical Stores, Engineering Stores & Stationery Stores) keeps and maintains the required stores for institute, like Research Chemicals, Plasticware, Glassware, Civil & Electrical Items and Stationery Items and maintains the inventory of all assets procured in CFTRI(CSIR and Extl. Grants).
Key functions of Stores & Purchase Division:
Purchase Section:

  • Receiving purchase indents for processing after scrutinizing for funds availability, delivery of item, Pre-installation requirement etc.
  • Issue of EOI (Expression of Interest) / NIT (Notice Inviting Tenders) soliciting Bids from potential bidders. This is as per Purchase Committee (PC) and Technical & Purchase Committee (T&PC) recommendation and approval of C.A.
  • Forwarding technical bids to the TSC for evaluation as per tender specification/ parameters tenders after opening by TOC (Tender Opening Committee)
  • Price comparison of responsive and compliant bids.
  • Preparation of Purchase Proposal
  • Awarding Purchase Order(Contract) to the lowest evaluated/ only supplier/ service provider as per recommendation of PC/ T&PC.
  • Certifying of pay order for e- payment to the suppliers, after verification and checking of order items, specs, qty. and all other terms of contract are complied.
  • Stock entry by stores.
  • Finalization of Rate Contract for procurement of Imported & Indigenous Chemicals, Glasswares, Plasticwares, Filter Papers, Medicines, Minor Equipment, HP Cartridges and R&D Services enabling end users to procure the materials immediately.
  • Procurement of Medicines as per HPL (Hospital Price List) price for Health Centre.
  • Ensuring uptime of Research facilities by Processing - Annual Maintenance Contract (AMC).
  • Finalization of Comprehensive Service Provider (CSP) for Import freight consolidation and customs clearance.
  • Establishment of Letter of Credits and other mode of foreign payments (Sight Draft, Wire Transfer, Foreign Demand Draft) for imported procurement.
  • Process for payment of Customs Clearance Bills (Freight, Insurance, Customs Duty and Clearance Bill) of CSP after careful scrutinization.
  • Convening Negotiation Meeting with suppliers/ service provider as needed with approval of C.A.
  • ENSURING Budget commitment for expenditure including cash/ credit bills.
  • Convening of PC and T&PC meeting for decision on mode of tendering.
  • Convening of TOC to open the tenders.
  • Correspondence with suppliers for receiving ordered item as per the delivery schedule.(Physical closure).
  • Financial closure Payments to Vendors as per Contract/ P.O. and adjustment of advances to keep minimum outstanding balance (OB).
  • Reply with details to close Audit Paras and Right To Information (RTI) queries.
  • Complying with ISO Standards (ISO 9001-2000 QMS) with documentation.
  • Prioritization of Procurement for effective utilization of funds within the scheduled time.

Stores Section:

  • Receipt and acceptance of items as per purchase order specification and terms & conditions.
  • Issue of items to indentors as per GRN (Goods Receipt Note) and Purchase Orders.
  • Follow up action for clearance of GRN by indentors.
  • Procurement of stock and inventory management of Chemicals, Glasswares, Plasticwares, Filter Papers, Gases, Stationery items, Cleaning materials, Civil & Electrical items at Stores for institute use.
  • Certifying "No Stock Certificate" to enable the indentors to procure non − available materials at stores.
  • Certifying "Stock Entry Certificate" for purchased materials.
  • Certifying "No Due Certificate" to retirees, transferees etc w.r.t Assets in PIR/ DIR.
  • Completion of annual 100% Physical verification of assets and stores.
  • Process for constitution of "Technical Experts Committee" for certifying the unserviceability of scrap and unserviceable items, and Convening Standing Disposal Committee for disposal of unserviceable and scrap items through e−auction.
  • Disposal of Scrap, Unserviceable, through E auction and forward O.M.to Accounts
  • Enabling charge off of Book value after disposal sale/ materials removed from CFTRI premises is completed.
  • Complying with ISO − 14001 EMS standards for implementing safety measures at Stores.
  • Preparation of reports w.r.t disposal of "Spent Lube Oil, HSD Oil, e-waste, Lead Acid Battery etc" for forwarding to KSPCB (Karnataka State Pollution Control Board)
  • Stock valuation details as on 31 March annually to Accounts
  • Updation of Asset registers and stock ledgers against incoming materials received and accepted
  • Maintenance of Inventory Records.(PIR/ DIR)


 Address

Stores & Purchase Section
CFTRI Campus, Mysuru

 Email

cosp@cftri.res.in

 Phone

+ 91- 821-2515440

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